Privacy Policy

Privacy Policy

1. Business Operator Handling Personal Information

Name: LTCC Materials Co., Ltd.
Address: 1299 Nanokaichi, Tomioka City, Gunma 370-2343 , Japan
Name of the representative: Hiroyuki Goto

2. Purpose of acquisition and use of personal information

When acquiring personal information (meaning information concerning individuals by which an individual can be identified; hereinafter “Personal Information”), Our Company will acquire it by legal and fair means within the scope necessary to achieve the purpose of use notified or announced in advance.
The Company will acquire the Personal Information that is necessary in conjunction with the provision of our products and services or in the course of executing our business for the following purposes of use, and we will handle the Personal Information within the scope required for these purposes.

(1)Purposes of use related to business activities for the Company’s products and services

  • (ⅰ) To provide our products and services
  • (ⅱ) To provide information about our products and/or services
  • (ⅲ) To respond to requests from customers
  • (ⅳ) To develop our products and improve the quality of our products and/or services
  • (ⅴ) Questionnaire survey
  • (ⅵ) Recruitment
  • (ⅶ) Services based on a contract with an Identifiable Person or an organization to which the Identifiable Person belongs
  • (ⅷ) Services relating to handling of applications or requests from an Identifiable Person
  • (ⅸ) Verification services for an Identifiable Person
  • (ⅹ) Services business operators are obligated to perform in accordance with laws and regulations, etc.
  • (ⅺ) All other management and services related to(ⅰ)through (ⅹ) above

(2)Other purposes of use

  • (ⅰ) Exercise of rights and performance of obligations under the Companies Act of Japan
  • (ⅱ) Providing information to our shareholders
  • (ⅲ) Providing information to, contacting, and sending notices to prospective employees (including for internships), and for our hiring selection process, processes for onboarding new employees, and other services related to our hiring activities
  • (ⅳ) Sending information and inquiries from the Company to former employees
  • (ⅴ) Responding to various inquiries from Identifiable Persons

3. Purpose of use of Individual Numbers

  • (1) Payment record preparation for consideration and fees, etc.
  • (2) Distribution of dividends and surplus and payment record preparation for interest on funds
  • (3) Payment record preparation for real estate rentals, etc.
  • (4) Payment record preparation for the consideration for the acceptance of the transfer of property, etc.
  • (5) Payment record preparation for commissions for real estate purchase and sale or lease transactions
  • (6) Other work to be performed by the Company as an executor of matters to which Individual Numbers pertain, which fall under any of the provisions in Article 19 of the Numbers Act

4. Matters related to joint use of Personal Data

The Company will provide Personal Data to certain third parties for joint use in the exceptional cases described below. However, the Company will not make any Personal Data containing Individual Numbers available for shared use.

Joint use between Nippon Electric Glass Co., Ltd., and its overseas subsidiaries (companies in which the Company holds more than 50% of the voting rights)
Joint use between Yokowo Co., Ltd., and its overseas subsidiaries (companies in which the Company holds more than 50% of the voting rights)
Personal Data that contains an Identifiable Person’s name, names of his or her organization or employer, his or her title or role, the postal code of his or her organization or employer, his or her address, his or her telephone number, extension number, mobile phone number, facsimile number, or email address, or other items of information similar to the foregoing.

Responsibility for the management of such Personal Data will rest with the Company. The address and the name of the representative of the Company are as stated above in “1. Business Operator Handling Personal Information.”

5. Security control measures

The Company will take the necessary and appropriate security control measures in order to manage the Personal Data and prevent any divulgence, loss, or destruction thereof. In addition, the Company will conduct the necessary and appropriate supervision of employees and contractors (including subcontractors and the like) who handle Personal Data. The main contents of the security control measures for Personal Data are as follows

Establishment of Personal Information Protection Policies
In order to ensure the proper handling of Personal Data, the Company has established the “Basic Policy on Protection of Personal Information concerning Customers, Business Partners, and Other Individuals” and “Notice on Disclosure Matters with respect to Personal Information of Customers, Business Partners, and Other Individuals under the Personal Information Protection Act” policies with respect to compliance with relevant laws, regulations, guidelines, and the like and the establishment of a help desks to process complaints.

Development of rules for handling Personal Data
In order to ensure the proper handling of Personal Data the Business Holds, the Company will establish internal rules which stipulate the handling methods for such data in accordance with the stage of such handling (including the stages at which Personal Data is acquired, used, retained, provided, deleted or destroyed, and the like). The Company will endeavor to comply with these internal rules.

Organizational Security Control Measures
The Company shall establish a Personal Information Protection Office (the General Information Subcommittee’s Office of the Information Management Committee) for handling Personal Data. The Company shall also develop a system for reporting to and contacting the Personal Information Protection Office in the case where any employee becomes aware of APPI violations or the like.

Personnel Security Control Measures
The Company will conduct training for its officers and employees as necessary on points to note regarding the handling of Personal Data.

Physical Security Control Measures
The Company takes measures and the like in order to prevent the theft or loss of devices, electronic mediums, documents, etc. with which Personal Data is handled.

Technical Security Control Measures
In addition to restricting certain internal access, the Company has introduced initiatives in order to protect its information systems on which Personal Data is handled from unauthorized external access and the like.

6.Procedures for responding to requests to disclose, correct, or delete the Personal Data the Business Holds

(1) Contact Address
For requests to correct, add to, delete, suspend use of, erase, or to suspend provision to third parties of the Personal Data the Business Holds, or to disclose any Record of Provision to a Third Party of the Personal Data the Business Holds, notify the Identifiable Person of the purpose of use of the Personal Data the Business Holds, or provide information on matters regarding the measures taken for the secure control thereof (the foregoing, collectively, “Disclosure, Etc.”) please complete all of the required items in the “Request for the Disclosure of Personal Information Form” and mail it to the help desk at the address below (the sender is responsible for all postage). After verifying that the claimant in question is the Identifiable Person of the relevant information (or his or her legal representative), the Company will respond to the request in good faith within a reasonable timeframe. Please contact the help desk for any questions.

LTCC Materials Co., Ltd.
General Information Subcommittee’s Office of the Information Management Committee
1299 Nanokaichi, Tomioka City, Gunma 370-2343 , Japan
Open from 9:00 a.m. to 5:00 p.m. Monday through Friday.
*Not available between the hours of 12:00 p.m. and 1:00 p.m. Monday through Friday,
scheduled and public holidays, and other holidays separately prescribed by the Company.

(2) Method of verifying the Identifiable Person or legal representative thereof
(ⅰ) For the Identifiable Person
Mail a copy of an identification form issued by a public institution (one copy of either claimant’s “MyNumber” card, certificate of residence, driver’s license, health insurance ID card, or passport) to the help desk stated in 6. above (the sender is responsible for postage).
(ⅱ) For the legal representative
The abovementioned requests and complaints may also be submitted by the representative of the Identifiable Person. In such case, send the power of attorney with the seal registration certification for the seal of the Identifiable Person affixed thereto and one copy of identification for the Identifiable Person and for the representative issued by a public institution (one copy of either the “MyNumber” card, certificate of residence, driver’s license, health insurance ID card, or passport of the Identifiable Person and the representative) to the help desk stated in 6. above (the sender is responsible for postage).

(3) Fees, etc.
If the claimant desires to receive a paper copy of the written response for the disclosure of Personal Data the Business Holds, the disclosure of the Record of Provision to a Third Party of the Personal Data the Business Holds, or a notice of the purpose of use of the Personal Data the Business Holds, the Company will charge 839 yen (in the form of an 839 yen stamp) for each request. In such case, please send one 839 yen stamp per request along with the documents specified in (2) to the help desk stated in (1) above.
*Please note that the Company will not return any postage fees, or the fees mentioned above, even if the Company is unable to comply with your request for Disclosure, Etc.

7. Complaint and consultation desk for Personal Information

Please send any complaints or consultation inquiries regarding the Company’s handling of Personal Information by using the contact information stated below.

1299 Nanokaichi, Tomioka City, Gunma 370-2343 , Japan
LTCC Materials Co., Ltd.
General Information Subcommittee’s Office of the Information Management Committee

8. Other matters

If the Company separately indicates to an Identifiable Person any separate purpose of use of the Personal Information, help desk contact information, or the like other than those stated above in any notice, terms of use, or other method approved by the Identifiable Person, such separate purpose of use or the like shall prevail over those stated in this notice. In addition, the Company may amend the content of this notice at any time as necessary to conform with any changes to the business of the Company, security improvements, amendments to relevant laws or regulations, and the like.